Microsoft offers a Database Management System (DBMS), which is known as Microsoft Access. It can amalgamate the relational Microsoft Jet Database Engine and a GUI (Graphical User Interface) along with the software-development tools. It is one of the members of the Microsoft Office suite of applications, which can be in the Professional and higher editions or sold separately. In other words, Microsoft Access is a platform to create and manage a database.
If you are going through Access, you should be aware of databases. The word database is a computer-related term for an accumulation of information in connection with a particular topic or business application. Databases help you to logically arrange this related information for easy access and retrieval.
What is new in Microsoft Access 2016?
The 11th release of Access, Microsoft Access 2016 is included in the Office 2016 suite. It has some new amazing features that will help you to work on the application with fewer efforts.
- Tell Me: A feature on the ribbon that allows you the users to easily perform the creation of forms, queries, reports, and tables. This feature is an advanced replacement of the paperclip assistant, Clippy. It can be used to get help either by clicking/tapping the question mark icon or by typing the query in the search box.
- Modernized templates
- Themes: You can always change the color of the ribbon whenever you want. Not only this, but you can also add graphical backgrounds as well.
- Templates: Access 2016 has modernized and simplified the templates available to you. This means that it is now easier to create your databases and convert them into stunning custom applications without the need for knowledge in computer programming. There are various templates for you to choose one based according to your requirement.
- Larger dialog: The Navigation Pane lists the names of the tables, queries, and forms using the size relationship of the application. It reduces the efforts to scroll while searching the name of a particular table, query, or form.
- Exporting data: This feature allows you to export your linked data to Microsoft Excel 2016 in a fast and easy way. It’s quite a helpful feature if you have multiple linked data from various sources.
When can you use Microsoft Access 2016?
Access is an information administration technology that supports you to reserve information for reference, reporting, and evaluation. Access helps you examine the extreme quantity of information and administer related data more proficiently than Excel or other spreadsheet applications. The following are some of the uses of Access 2016:
- To automate backups.
- For record-level auditing.
- To validate basic user input.
- For linking files/links to fields.
- To share information over the Web.
- For complicated data analysis/queries.
- To enter multiple data at once in a form.
- For mass-updating operations regularly.
- When different users retrieving data at the same time.
- For hiding the backend workings of a project from the user.
- When data is arranged in a few columns without much repetition.
What are the benefits of using Microsoft Access 2016?
As we all know, Access is an amazing platform that helps you create and manage databases. Besides this, there are several other benefits of using this platform. They are:
- It offers a rapid and structured way for non-technical users to create and manage a database. There is no requirement of hiring any technical person (programmer, database developers, or DBA) every time you need a new database or to take care of the database system.
- It is easy to learn technology, mainly for users familiar with the products of the Microsoft Office suite. Access has “wizards” that will guide you to go through the steps of performing a certain task and are critical for the first-time user.
- It doesn’t require any coding. You can perform most of the tasks through the GUI.
- It offers a fast and efficient way for the users to create reports for administration, clients, and so on.
- There are various free templates for common database designs. In the case of an advanced database, you don’t need to start from the bottom, instead, you can download a template and modify it accordingly.
Most of the tasks can be In Access, most tasks can be executed via the graphical user interface (GUI), but if you are an advanced user, you can even develop applications via Visual Basic for Applications (VBA) code. You can even use SQL code to create and modify queries.
If you are a regular user of Access, you should know about Microsoft Access 2016. uCertify offers you a course that prepares you for the Microsoft Access 2016 (77-730) certification exam. The 77-730 exam validates a candidate’s basic skill and knowledge of the Access 2016 application’s environment and fundamental database design principles. The uCertify course is completely based on these exam objectives and contains lessons, testprep, labs, and videos. The Microsoft Access certification course covers various topics such as introduction of Access 2016, creating database tables, modifying tables and fields, creating forms, creating reports, creating advanced queries, and so on. So, be sure to check out our course!